[admin post] Admin Post: Nominations are open!

Sep. 26th, 2016 09:20 am
pocketmouse: the legs of three people in a bed - captioned 'holly poly' (hollypoly-legs)
[personal profile] pocketmouse
Hey, everyone! Nominations for the tagset are now open.

Tagset is here.

ETA 2: A couple of people have asked about this, so a quick note: you can ignore the character fields, those won't be involved for matching. I think they got added when I was fixing something else, and I don't want to edit it again in case something blows up. If you've submitted with characters don't worry about it, but if you haven't submitted yet no need to put them in.

Rules are the same as last time, but just in case, I've got the collection set up here.

Major dates are as follows:

Nominations open: Sept 24
Nominations close: Oct 12

Signups open: Oct 15
Signups close: Nov 7

Assignments go out: Nov 11
Assignments due: Jan 11 EOD

Pinch hits close: Jan 14 EOD
Collection opens: Jan 15 EOD
Reveal: Jan 19th EOD

EOD stands for End of Day - technically midnight that night, but with wiggle room (all Eastern Time). Please let me know if these dates work or if people might want more time for one or the other (nominations, signups, especially, but I'm not participating in any exchanges so I don't know what other deadlines are out there).

ETA: OK, looks like there are no objections to the dates above, so please go ahead and add the tumblr post to the reblog list.

[admin post] Admin Post: Time's up!

Jan. 13th, 2016 08:50 am
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
OK, time is officially up for anyone who hasn't asked for an extension. I've defaulted everyone remaining, and I will be sending out pinch hits in batches to everyone who signed up to pinch hit. If you asked for an extension but seem to have been defaulted, please forward me the message where I confirmed your extension, but I did double check my email for each person I defaulted.

Hopefully we'll be able to get pinch hits for everyone and we can open the archive on time.

[admin post] Admin Post: I'm with you now!

Oct. 9th, 2015 03:21 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
OK, I finally figured out the mental block on what you guys are talking about with the relationship tags. Between that and getting rid of the request restriction above, I think I'm on the same page as everyone else now. It's the nominations step that's been messing up my brain, but I'm back on track now. Man, pictures would've made this a lot clearer.

OK, so scratch half of the last post, basically. Shorter version:

* No more unlimited requests or offers. The max on AO3 is 10; so now the max for the challenge will be a firm 8, without the option to be matched a second time for another 8 prompts.

* Nomination fields: People nominate fandoms and relationships, and will match on same plus freeforms (media type). The tagset will then consist of fandoms, relationships, and freeforms that are the media types. (Am I missing anything here?)

* Crossovers: sound possible but I'm waiting for clarification on how they work. But I'm not expecting this to be an issue.

* Requests: There's an option to make requests visible from the get-go. Do people want this option turned on? It theoretically helps for people who want to do madness-style treats near the end, but that didn't exactly pan out last year.

This leaves tagset creation issues, which have not been commented on in the previous post, but I am repeating them here to kind of keep them easier to find )

[admin post] Admin Post: Signups update

Oct. 8th, 2015 08:00 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
OK, so I'm going to try to do the exchange entirely on the AO3 this year, but there are frankly a lot of things about the signup form that just don't work that well for me and I don't really trust it, so when we get to the actual signup stage, I highly recommend saving all your requests and offers in case the whole thing explodes.

Changes that will have to be made to the exchange in order to cram it into AO3's form below the cut. Massive wall of text ahead! )

I think that's everything, but those are, I think, the biggest things.

ETA: Please read the ETA inside the cut. Also, generally, as far as relationship vs characters go, I will probably ask that people nominate both and request both, if at all possible. Because based on the experience of the past two years, I am not expecting the AO3 form to work, and I would like to have the characters to fall back on if everything has to be done manually.

[admin post] Admin Post: AO3 2014 collection is open!

Dec. 14th, 2014 11:15 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
OK, everyone, I've created a subcollection for this year's exchange on the AO3.

The subcollection is here.

Remember that because the assignments are done through DW and not AO3, you have to manually make the work a gift. Your giftee's AO3 name should be in your assignment. If that name doesn't work or if you realize you forgot to put your AO3 username in your submitted info, please comment and let me know so I can get the correct info for you.

I've also created the Orgy, the madness-style exchange, and that should also be open now, here.

I think I've got that set up correctly; I haven't done a prompt exchange on the AO3 before so let me know if it doesn't work right and I'll see if I can figure it out.

3 weeks and change until works are due!

[admin post] Admin Post: Assignments are out!

Nov. 6th, 2014 10:25 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Everyone should have an assignment now. If you don't, please check the post itself -- I don't know if LJ users get comment notifications. And at least one person signed up anonymously -- anon, if you can't see your comment or my reply (assignments are sent as comments to submission comments), please email me (pocketmouse at dreamwidth) with your AO3 name and offers as proof of identity, and I will email you your assignment.

If I'm lucky and I have the time, I'll create the challenge space on the AO3 over Thanksgiving break. If I'm too inundated with classwork, it'll happen after classes are over, mid-December. Everything is due midnight Eastern time January 6th, which really means 'when I wake up January 7th, I will check the AO3 on the bus ride to work and try to send out any last-minute pinch hits before noon.'

[admin post] Admin Post: Assignments go out tonight!

Nov. 6th, 2014 12:23 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Matching is all done, so barring another incident like me leaving the USB with the matching file at work again, assignments will go out tonight, so you guys can have a little extra time to work on them!

Also, FYI, a lot of people matched with a lot of other people. There was a lot of swapping people around because they could match up with several others. So I'm thinking, do you want to do a madness-type request-filling orgy? It'd be a separate collection on the AO3, and people could post their requests and anyone could fill them.

This poll is anonymous.
Open to: Registered Users, detailed results viewable to: All, participants: 18

If we had a requests orgy, would you participate?

View Answers

Yes - I would put in requests
10 (55.6%)

Yes - I would create works
13 (72.2%)

No - I already have so many things to make
1 (5.6%)

Maybe - depends on what gets requested
6 (33.3%)

When should the orgy start?

When should the orgy end?

[admin post] Admin Post: addendum to submissions post

Oct. 19th, 2014 04:26 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Please note the ETA on the submissions post! If your name on LJ/DW is not your AO3 name, please include in your submission comment the AO3 name that your gifter should use when submitting their work on AO3.

[admin post] Admin Post: Submissions Post

Oct. 19th, 2014 02:30 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse

SIGNUPS ARE NOW CLOSED.



To play, fill out the template below in a comment on this post. The template has spaces for the minimum number of requests/offerings, but you can of course add more. Rules post from last year is here. Please remember that more than 8 requests means agreeing to write additional fics.

Also note I have added a line on the offer side: Restrictions. This is to cover the same things as the mandatory part of the Request Details - ratings and triggers/warnings. I will do my best to match by rating, but so long as you match on that rating or lower, it will still be a valid match. (i.e. if someone requests G fic and someone offers R, that is still a match. But not the other way around.)

ETA: Also, if your AO3 name is different from your LJ/DW name, please put it in your request so your gifter can know who to send the work to on AO3.

All comments are screened. Screened comments are visible to the original commenter, allowing you to edit your requests up until the deadline. When assignments go out, it will be as a screened reply to your comment.

Template )


Signups end November 2nd!

[admin post] Admin Post: Last call!

Jan. 5th, 2014 11:56 pm
pocketmouse: the legs of three people in a bed - captioned 'holly poly' (hollypoly-legs)
[personal profile] pocketmouse
You have 24 hours left before any assignments not completed get turned over to the pinch-hit list! That's midnight eastern time, folks.

[admin post] Admin Post: Progress check!

Dec. 9th, 2013 08:41 am
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
4 weeks until deadline! How's it going?

The AO3 collection is open here; looks like a couple people found it already. Please comment with your AO3 name on this post so your gifter has it. If you don't have an AO3 account, now would be the time to get one. I don't think there's a wait at the moment, but if there is something can be arranged.

Also, as I'm sure you all know, the Archive had some server issues this week, and while they've all been fixed, I'm just going to be very paranoid and ask that if you aren't going to be here during the actual reveal (± 24 hours), then I'd ask you to please email me your story as well, as a backup. My email address is pocketmouse at dreamwidth dot org.

I haven't had a chance to test the posting interface on the collection, but remember, you will need to add your recipient yourself since assignments weren't sent through the AO3.
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Everyone should have received an assignment at this point. If you have not, please try checking the post directly, your assingment was left as a comment on your signup. Any questions can be sent as replies, as everything on the submissions post is still screened.

Deadline in January 6th!

[admin post] Admin Post: Signups are closed!

Nov. 3rd, 2013 02:03 am
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Signups are closed, but if you're still interested in pinch-hitting, feel free to add your contact info to that post.

I will be checking signup info, sending out any remix requests if necessary, and matching people up this week. If I get done before Saturday I might send out assignments early. I've been doing a rough match as we've gone, and there will probably be a few things sent to pinch hit right away, but I think overall we've done quite well!

[admin post] Admin Post: Fandoms on offer/request

Oct. 14th, 2013 10:34 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
I was intending to compile and post this later in the week, after there were enough submissions to be really representative, but after the amount of requests, I'm moving it up. But please understand that this list will not be continuously updated. I'm not an automated archive like the AO3, and the intention with the fandom pimping post was for people to talk about the fandoms they want or are offering, but that post is quieter than I'd hoped.

And please, don't limit your fandoms to things that are already on the list, or new fandoms won't make it onto the list in the first place! Submissions are editable up until the deadline, so if you don't see a fandom you want yet, add it to your submission and maybe someone else will be encouraged to play too!

on request )

on offer )

[admin post] Admin Post: Fandom Pimping/Betaing

Oct. 13th, 2013 02:43 am
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Have a small fandom you think deserves more recognition? Start a thread here. Favorite foursome? Tell us why! Love Merlin/Arthur/Lancelot so much you can't wait for reveals? Offer to beta here!

[admin post] Admin Post: Pinch Hit Post

Oct. 13th, 2013 02:41 am
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Comment here with your email address if you are willing to pinch hit.
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Comment here with a link to your Dear Author letter. You can, of course, also put it in your post, but why show it to just one person when you can show it to everyone?

[admin post] Admin Post: Submissions Post

Oct. 13th, 2013 02:12 am
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
SIGNUPS ARE CLOSED!

To play, fill out the template below in a comment on this post. The template has spaces for the minimum number of requests/offerings, but you can of course add more. Please remember that more than 8 requests means agreeing to write additional fics.

Also note I have added a line on the offer side: Restrictions. This is to cover the same things as the mandatory part of the Request Details - ratings and triggers/warnings. I will do my best to match by rating, but so long as you match on that rating or lower, it will still be a valid match. (i.e. if someone requests G fic and someone offers R, that is still a match. But not the other way around.)

All comments are screened. Screened comments are visible to the original commenter, allowing you to edit your requests up until the deadline. When assignments go out, it will be as a screened reply to your comment.

Template )


Signups end November 2nd!

[admin post] Admin Post: Rules and Examples

Oct. 12th, 2013 03:15 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Here are the more explicit rules for requesting/offering. )

Here are two examples of submissions. )

Barring any need for further clarification, I hope to put up the submissions post tonight or tomorrow morning.

I am going to be doing submissions through the comm, since I don't think the AO3 can handle all the fields I want, but am hoping to host the actual exchange on the AO3. I'm setting up a collection on the AO3, but will also allow people to submit the work to me and I will post it for them anonymously on the comm, if they are uncomfortable posting their work to the AO3. I am also working on setting up hosting space for media files.

[admin post] Admin Post: Hello and welcome!

Oct. 10th, 2013 10:10 pm
pocketmouse: White decorative mask (winter_mask)
[personal profile] pocketmouse
Welcome to Holly Poly! I'd been thinking about creating this exchange anyway, but with [community profile] 3_ships not happening this year, I decided it really did have to happen. Holly poly is not a replacement for Three Ships, though. It's going to operate on a slightly broader basis.

Holly Poly is, as the name implies, a poly exchange. OT3s, OT4s, OT6s, orgies, open relationships, sedoretus, whatever strikes your fancy, so long as it involves more than two entities and is consensual between all parties (relationship conversations and negotiaion and communication is sexy!).

We're also going to open up the comm to more than just fanfic. Participants will be able to offer and request fic, art, vids, or podfic. (Would people want/offer meta?) Written work should be 1,000 words or more; art should be at least 5 images or panels if doing things like iconsets or a comic, otherwise they should be bigger than a breadbox; vids should be at least 2 minutes; podfic should be of works that are at least 1,000 words long.

Please note, if you are requesting a remix of any kind (podfic, or a remix of another fic), if it is not one of your own fics, you must provide a link in your request to a statement of permission from the author that covers the work you are requesting (so either a blanket statement or a post that provides partial permission that includes the work you are requesting). I am willing to do all the permission-requesting if you cannot find a blanket statement for the work/author in question. I will also be double-checking all the permission links.

Signup will open this weekend, and will stay open until November 2nd. Assignments will go out on November 8th or 9th. Assignments will be due January 6th, and posted on the 11th, with reveals on the 15th.

Questions? Concerns? Clarifications?