The Holly Poly Exchange

Hi everyone,

The collection is now live, fanworks are revealed! You should also receive e-mails with links to your gifts. If you have multiple gifts you may receive nested e-mails, so be sure to check your Gifts list on AO3 to make sure you don't miss anything.

The archive is not being closed, so please feel free to post any additional treats that you may wish to create (this also applies to anyone who needs to post a treat for eligibility reasons.)

Remember to kudos/comment on your gift and thank your gifter!

As always, if you have any questions or issues, please e-mail us at holly.poly.exchange@gmail.com.


Collection: https://ao3.org/collections/holly_poly_2023
Tag Set: https://archiveofourown.org/tag_sets/17485
Tumblr: https://holly-poly.tumblr.com/
Twitter: https://twitter.com/holly_poly_ex
Google Groups - Holly Poly Updates: https://groups.google.com/g/holly-poly-updates
Google Groups - Holly Poly Pinchhits: https://groups.google.com/g/holly-poly-pinchhits

To update people on how things are going, we're still hoping to golive at 11:00am UTC on 20th January 2024 as planned, but we can't yet be 100% sure it will be live by then since we need to make sure that everyone has a gift. If everyone has a fanwork at that point we will golive - we will give a further update on the 19th for how likely that is looking. So far, we're waiting on 9 stories due by the 19th and we have 1 outstanding pinch hit that is below which we'd really appreciate any help finding a pinch hitter for. We're also still in the process of doing approvals, which have been delayed due to some real life events getting in the way, but we're working to do them as fast as we're able to.

Please see below for general fandom details on the pinch hit. More information can be found by clicking the link. The deadline for this pinch hit is 11:00am UTC on 19th January 2024, with a possible 24 hour extension if needed as long as you send an update before then to confirm you'll be finished by golive at 11:00am UTC on 20th January.

( CLAIMED NOW - #22: 人渣反派自救系统 - 墨香铜臭 | The Scum Villain's Self-Saving System - M�xiāng T�ngxi�, 天官赐福 - 墨香铜臭 | Tiān Guān C� F� - M�xiāng T�ngxi�, 魔道祖师 - 墨香铜臭 | M�d�o Zǔshī - M�xiāng T�ngxi� )

If you're interested in claiming this pinch hit, send an e-mail to holly.poly.exchange@gmail.com with your AO3 name or reply to this post. (Comments are screened.)

Collection: https://ao3.org/collections/holly_poly_2023
Tag Set: https://archiveofourown.org/tag_sets/17485
Tumblr: https://holly-poly.tumblr.com/
Twitter: https://twitter.com/holly_poly_ex
Google Groups - Holly Poly Updates: https://groups.google.com/g/holly-poly-updates
Google Groups - Holly Poly Pinchhits: https://groups.google.com/g/holly-poly-pinchhits

There are currently four pinch hits to claim, two initial pinch hits and two newer ones. Please see below for general details. More specific information can be found by clicking the links.


Collection: https://ao3.org/collections/holly_poly_2023
Tag Set: https://archiveofourown.org/tag_sets/17485
Tumblr: https://holly-poly.tumblr.com/
Twitter: https://twitter.com/holly_poly_ex
Google Groups - Holly Poly Updates: https://groups.google.com/g/holly-poly-updates
Google Groups - Holly Poly Pinchhits: https://groups.google.com/g/holly-poly-pinchhits

Collection: https://ao3.org/collections/holly_poly_2023
Tag Set: https://archiveofourown.org/tag_sets/17485
Tumblr: https://holly-poly.tumblr.com/
Twitter: https://twitter.com/holly_poly_ex
Google Groups - Holly Poly Updates: https://groups.google.com/g/holly-poly-updates
Google Groups - Holly Poly Pinchhits: https://groups.google.com/g/holly-poly-pinchhits

This is a reminder that sign-ups will close at 11:00am UTC on 11 November, which is a little over 33 hours from now. Please click here to see when the deadline is for your timezone.

If you're interested in signing up for the exchange and haven't done so yet, make sure to get your sign-up submitted before the deadline.

If you have any difficulties, let us know by commenting on this post or sending an e-mail to holly.poly.exchange@gmail.com.

Collection: https://ao3.org/collections/holly_poly_2023
Tag Set: https://archiveofourown.org/tag_sets/17485
Tumblr: https://holly-poly.tumblr.com/
Twitter: https://twitter.com/holly_poly_ex
Google Groups - Holly Poly Updates: https://groups.google.com/g/holly-poly-updates
Google Groups - Holly Poly Pinchhits: https://groups.google.com/g/holly-poly-pinchhits

Apologies for the fact sign-ups haven't opened on schedule. We've had some real life issues come up which delayed the nominations processing this week. All nominations have been processed now, except for those we have clarification questions for. Currently, the tagset stands at 670 fandoms and 4334 ships - just 41 ships left from 12 fandoms to process once we have some clarifications.

We will be giving people until 9pm UTC on October 31st to respond to the clarification questions - sign-ups will be open a short while after that deadline, or before then potentially if people gets back to us about all the clarifications earlier. If you want to see the exact time for that, you can take a look at this link: Countdown to nomination clarification deadline.

So far no nominations have been rejected, though there are a couple we will be rejecting that are mentioned below. If anyone is seeing any issues with their nominations, or errors in the tagset, please let us know.


For anyone who nominated ships with Star Trek: Strange New Worlds characters in, please can you check we have processed them as expected. Us changing the format midway through nominations meant we had to interpret some of the nominations best we could - we hope we got those correct but we'd appreciate people double-checking them.


If you nominated Jack (Legend)/Madmartigan (Willow)/Sarah Williams (Labyrinth) under crossover - Fandom, we assume based on context that you meant Jack from the 1985 movie "Legend". If not, please let us know but otherwise we'll process it as that if we don't hear back.


If you nominated Raffi Musiker (Star Trek: Picard)/Seven of Nine (Star Trek: Picard)/B'Elanna Torres(ST: VOY) under crossover - Fandom, we will be rejecting this nomination since it already exists in the appropriate category of Star Trek: Classic Timeline as "Raffi Musiker/Seven of Nine/B'Elanna Torres (Classic Trek)"


If you nominated Trisana Chandler/Daja Kisubo/Briar Moss/Sandrilene fa Toren (Emelan) in Baldur's Gate 3 under crossover - Fandom, we will be rejecting this on the assumption you mean that Emelan ship but in a Baldur's Gate AU/Fusion, because the ship is already nominated under the Emelan fandom. You can request it with the prompt of Baldur's Gate AU/Fusion in optional details but we can't guarantee anyone would create that AU rather than simply the ship in the Emelan canon setting.


If you nominated Jack Harper/Vika Olsen/Vika Olsen under Oblivion (2013), please can you confirm which versions of the characters you mean since there are multiple possible. If we don't hear back from you we will process this as "Jack Harper/Victoria "Vika" Olsen/Clone Victoria "Vika" Olsen" with which meant left up to interpretation.


If you nominated Sheltered Young Prince/Prince's Loyal Knight/Prince's Arranged Marriage Husband under Original Work, do you have an expectation for the gender of the knight or will any gender interpretation be okay with you? If we don't heard back from you we will process as it and it will be left up to interpretation.


If you nominated Dr. Gurathin & Pin-Lee & Dr. Ratthi under The Murderbot Diaries - Martha Well, we will be rejecting this nomination because we don't allow &'s for relationships in this exchange, however, the version using all /'s - Dr. Gurathin/Pin-Lee/Dr. Ratthi - is already in the tagset. If the &'s meant you want to request the relationship be asexual/queerplatonic/etc., then that's something to include in your optional details when signing up.


If you nominated Liu Qianqiao/Yu Qiufeng/Yu Qiufeng's Wife under 山河令 | Word of Honor (TV 2021), please can you confirm whether you meant Madame Yu or the general concept of Yu Qiufeng having a wife. If we don't hear back from you we will process it as it is.


If you nominated 999th Lee Jihye/999th/Lee Hyunsung/999th Kim Namwoon/999th Uriel under 전지적 독자 시점 - 싱숑 | Omniscient Reader - Sing-Shong, we assume you meant to write "999th Lee Hyunsung" without the / in the middle, but if not let us know. If we don't hear back from you we will process it as "999th Regression Kim Namwoon/999th Regression Lee Hyunsung/999th Regression Lee Jihye/999th Regression Uriel".


If you nominated any ships under the fandom DCU, please can you tell us which canon you meant for each ship since that AO3 fandom tag covers multiple DC canons - did you mean DCU Comics, DC Extended Universe, DC Animated Universe (Timmverse), DC's Arrowerse, or another DCU canon? If we don't hear back about them we will assume you meant DC Comics and process them as that.


If you nominated Catman/Deadshot/Ghostmaker under DCU, we also need to know if you meant "Minhkhoa Khan/Floyd Lawton/Thomas Reese Blake" or not. We think those are the right character names based on what we can tell, but we're not familiar with whether those codenames have more than one person possible. If we don't hear back we'll process as "Minhkhoa Khan/Floyd Lawton/Thomas Reese Blake".


If you nominated any ships under the fandom Dune - All Media Types, can you confirm you are fine with the fact you may get any canon interpretation for the characters, from books, TV miniseries, either movie, or games. If you want to change any of the ships to a specific canon source, let us know, otherwise we will process as All Media Types if we don't hear back.


If you nominated Princess Badoura/Her Husband/Her WIfe under Fairy Tales & Related Fandoms, please can you confirm whether you meant specific characters (such as the unnamed husband character or possibly Prince Camaralzaman) or the general concept of Princess Badoura having any husband and wife. If we don't hear back from you we will process it as "Princess Badoura/Princess Badoura's Husband/Princess Badoura's Wife" leaving it up to interpretation.


If you nominated the fandom Higurashi no Naku Koro ni | Higurashi When They Cry, can you confirm which canon source you meant since there are several. If we don't hear back we'll assume the video game.


If you nominated the fandom Spyro the Dragon (Video Games 1998-2005), could you explain why it's nominated for the 1998-2005 games specifically. Some of the ships for it seem to be include characters from the later reboot game series and since we're not familiar with the fandom we don't know if the reboot games are another canon entirely or whether changing the fandom to a more general Spyro the Dragon (Video Games) would be okay. If we don't hear back we'll assume it's okay to do the more general fandom title.


If you nominated the fandom Umineko no Naku Koro ni | When the Seagulls Cry, can you confirm which canon source you meant since there are several. If we don't hear back we'll assume the video game.


If you nominated any ships under the fandom The Vampire Diaries & Related Fandoms, please can you tell us which canon source you meant for each ship since that AO3 fandom tag covers multiple sources. We did accidentally approve this fandom, so it's in the tagset already. If we don't hear back from people about changing their nominated ships to a more specific canon source we will treat this fandom similar to an All Media Types fandom, meaning you may get any canon interpretation for the characters, from the books, TV show, or video game.


If you have any questions, please feel free to leave a comment on this post. You can also send an e-mail to holly.poly.exchange@gmail.com.

Collection: https://ao3.org/collections/holly_poly_2023
Tag Set: https://archiveofourown.org/tag_sets/17485
Tumblr: https://holly-poly.tumblr.com/
Twitter: https://twitter.com/holly_poly_ex
Google Groups - Holly Poly Updates: https://groups.google.com/g/holly-poly-updates
Google Groups - Holly Poly Pinchhits: https://groups.google.com/g/holly-poly-pinchhits

Advice for how to submit ships with characters that are in both Star Trek: The Original Series and Star Trek: Strange New Worlds has been updated in the nominations open posts, to the following:

"For ships that include characters that are in both Star Trek: The Original Series and Star Trek: Strange New Worlds, we will assume the TOS version is meant by default - if you want to specify the SNW version please add "(SNW)" after the character name(s) to differentiate from TOS version, e.g. "Christine Chapel (SNW)/Spock (SNW)/T'Pring (SNW)". If the ship has a mix of TOS and SNW character versions, please add SNW or TOS in brackets after each of the character names that need clarification."

I've made this a sticky post so that the schedule will show at the top of the community throughout this year's exchange. Here is the planned schedule:


Dates:

All times are 11:00am UTC, save for golive which will depend on when final pinch hits are posted. Apologies if the change of time causes any confusion; this change was necessary since the previous time used for deadlines did not work well for the mods' mix of timezones last year. We will make sure to update this post with links to countdown timers once they are applicable, so that people can check on those to see how long is left before the next deadline.

17-24 October: Nominations are open
31 October-11 November: Signups are open 
17 November: Assignments will be sent out no later than this date. (And hopefully will go out much sooner.)
6 January: Default deadline (extended to 9pm UTC) 
13 January: Fanworks are due - you can see a countdown timer at this link. 
20 January: 27 January - The archive goes live (as soon as everyone has a gift).
27 January: 3 February - Creators revealed.

We have a few new rules this year, mostly relating to new fanwork types that can be offered/requested. Based on feedback, we're also implementing a rule that gifts must be responded to (kudos or comment) within 2 months of posting, unless there is an issue with the gift or other good reason not to. Additionally, we've added a few clarifications to the rules and FAQ sections on the collection because of issues that came up last year. You can read the updated rules over here.

We now have a second Google Groups list for Holly Poly Updates for anyone who prefers to subscribe to that to keep up-to-date. We will be posting subsequent updates to that group as well as here, tumblr, and twitter.

This year, 48 hours is the maximum extension that will be granted. You're free to still finish your assignment if you need more than 48 hours; however, if you ask for a longer extension or you don't post your fanwork by the extension deadline, then the request will be sent out as a pinch hit.

The FAQs for this year's exchange have been posted. Please let us know if anything is unclear. And, as always, leave a comment if you have any questions.

Collection: https://ao3.org/collections/holly_poly_2023
Tag Set: https://archiveofourown.org/tag_sets/17485
Tumblr: https://holly-poly.tumblr.com/
Twitter: https://twitter.com/holly_poly_ex
Google Groups - Holly Poly Updates: https://groups.google.com/g/holly-poly-updates
Google Groups - Holly Poly Pinchhits: https://groups.google.com/g/holly-poly-pinchhits