Feedback

Jan. 26th, 2019 02:48 pm
settiai: (Holly Poly -- settiai)
[personal profile] settiai
First of all, I'd like to thank everyone for bearing with me over the course of the exchange. This was my first time running an exchange rather than just participating in one, so I definitely had a bit of a steep learning curve. I appreciate everyone's patience as I figured out what did/didn't work, and hopefully next year's exchange will run much more smoothly now that I have a better idea of things.

Next year, I will definitely be stricter when it comes to deadlines, and I will be clearly laying out the ramifications of defaulting at the last minute or simply not posting at all in the rules. While I'm willing to allow extensions, I'll be shortening the maximum time I'll be willing to give people. If you don't post your story by then, I'll be sending it out as a pinch hit even if you send me message with an update. You can still post your fanwork once it's done, but assigning a second person to the assignment will hopefully help prevent delays with opening the archive as there was this year.

If anyone has any feedback or suggestions for other things that I should do differently next year, please either leave a comment in this post or send an e-mail to holly.poly.exchange@gmail.com. I won't promise that I'll make significant changes, but I will definitely consider any suggestions that people have.

Reveals

Jan. 26th, 2019 12:14 am
settiai: (Holly Poly -- settiai)
[personal profile] settiai
Creators have been revealed over on the AO3.

I'd like to thank everyone for their patience over the last few weeks! I'll be making a post in the next day or two for people to leave feedback regarding the exchange.
settiai: (Holly Poly -- settiai)
[personal profile] settiai
I'm sorry again for the delay, but the archive is now live! Go and take a look to see what all has been posted this year.

Once again, I'll be leaving the archive open until reveals next week. That means you can continue to post treats while the archive remains in the anonymous stage, if you choose to do so. I've also turned off the moderated status of the archive, so if you post any treats you don't have to wait for them to be approved.

If there are any issues, please send an e-mail to holly.poly.exchange@gmail.com with details.
settiai: (Holly Poly -- settiai)
[personal profile] settiai
Just to give everyone an update:

We're still waiting on a few more fanworks that should be be done later this afternoon. The archive will be going live as soon as soon as they're posted, so if you're planning on making any changes to your work or posting a treat before golive, then you just have a couple more hours to do so.

Thank you for your patience when it comes to the unexpected delay! I can guarantee the archive will definitely be going live sometime tonight.

Delay

Jan. 18th, 2019 11:40 pm
settiai: (Holly Poly -- settiai)
[personal profile] settiai
The archive will definitely be delayed in opening. Right now, the plan is that it will be opened sometime in the morning, but that will depend on when everyone has a gift.

I'll post an update once either the archive is opened or I have more information about when it will be going live.
settiai: (Holly Poly -- settiai)
[personal profile] settiai
There are still a few pinch hits that are being finished up, and one of the creators has let me know that they might need a slight extension of a few hours. If that happens, the archive will most likely be delayed opening until in the morning when I wake up, depending on how late it is when that last work is finished and posted.

I'll post an update once the official golive time of 11:59pm EST arrives.

Also, just to note, I'll be leaving the archive open until reveals next week. That means you can continue to post treats while the archive remains in the anonymous stage, if you choose to do so.

Holly Poly

Jan. 17th, 2019 09:58 pm
settiai: (Holly Poly -- settiai)
[personal profile] settiai
The post-deadline pinch hits are due at midnight EST tonight (unless we've previously discussed it), so please either have your fanwork posted or send me an e-mail at holly.poly.exchange@gmail.com letting me know when you'll be done if you won't be finished in the next two hours.

As soon as I have something definite regarding whether the archive will go live a little after midnight EST tomorrow night, as planned, or if it will be later than that, I'll post and let everyone know. Fingers crossed?
settiai: (Holly Poly -- settiai)
[personal profile] settiai
Eight pinch hits have been posted. The deadline for these pinch hits is 11:59pm EST on Thursday, 17 January. Please see this link for when that will be in your timezone.

Requested fandoms for each of the pinch hits is as follows:

Pinch Hit #11 - Sherlock (TV), Star Wars - All Media Types, Venom (Movie 2018)
Pinch Hit #12 - Check Please! (Webcomic), Criminal Minds (US TV), Marvel Cinematic Universe, Warriors (TV)
Pinch Hit #13 - Little Red Riding Hood (Fairy Tale), Original Work, Sharp Objects - Gillian Flynn, Star Wars - All Media Types
Pinch Hit #14 - Disney Princesses, Hamilton - Miranda, Kingdom Hearts, The Librarians (TV 2014), Little Red Riding Hood (Fairy Tale), Original Work, RWBY
Pinch Hit #15 - The Good Place (TV), Harry Potter - J. K. Rowling, Marvel Cinematic Universe
Pinch Hit #16 - Born of Hope (2009), The Goblin Emperor - Katherine Addison, Marvel Cinematic Universe, Middle Earth – J.R.R. Tolkien, Middle Earth (Movies)
Pinch Hit #17 - Dragon Age - All Media Types, The Good Place (TV), Les Misérables - All Media Types
Pinch Hit #18 - Bridget Jones (Movies), Harry Potter - J. K. Rowling, Star Trek: Classic Timeline

If you're interested in claiming any of these, please send an e-mail to holly.poly.exchange@gmail.com with your AO3 name.
settiai: (Holly Poly -- settiai)
[personal profile] settiai
Hello, everyone! First of all, thank you to the handful of people who took advantage of me having to delay the deadline until today due to the weather in my area. I definitely appreciate the fact that you got your assignment in.

I've defaulted everyone who didn't post a fanwork or notify me that they needed an extension. I'll be sending out pinch hits shortly, and I'll make a separate post with details once they're posted.

There's also a rather significant number of people who have asked for 24-48 hour extensions, so there may potentially be more pinch hits being posted over the next day or two as those secondary deadlines pass.

Deadline

Jan. 14th, 2019 12:30 am
settiai: (Holly Poly -- settiai)
[personal profile] settiai
The deadline has technically passed, but I'm having some issues with my internet at the moment due to the snowstorm hitting the DC area. So if you haven't either posted your assignment or asked for an extension? This is your lucky day.

I won't be defaulting anyone until probably in the morning, so you have a bit of extra time to either get your work posted or let me know that you need an extra 24-48 hours.
settiai: (Holly Poly -- settiai)
[personal profile] settiai
Hello, everyone! This is a reminder that there's a little over thirteen hours until the deadline, so hopefully everyone is finishing up their assignments at this point. (Or at least have started them and are frantically writing/drawing/etc. right now?)

See this link to find out when the deadline is in your timezone.

If you think you're going to need an extension, let me know as soon as possible! Send an e-mail to holly.poly.exchange@gmail.com with your AO3 name and how much longer you think that you'll need.
settiai: (Holly Poly -- settiai)
[personal profile] settiai
A new pinch hit has been posted. The deadline is 11:59pm EST on 15 January 2019, which is after the regular deadline. The requested fandoms are as follows:

Crossover (Anita Blake/Harry Potter, Dragon Age/Harry Potter, Dragon Age/Mass Effect), Dragon Age, Marvel Cinematic Universe, Warcraft (2016), Wiedźmin | The Witcher (Video Game)

If you're interested in claiming it, please send an e-mail to holly.poly.exchange@gmail.com with your AO3 name.
Claimed!

There are a little over two days until the deadline. See this link to find out when it is in your timezone. If you think you're going to need an extension, let me know as soon as possible!
settiai: (Holly Poly -- settiai)
[personal profile] settiai
A new pinch hit has been posted. Requested fandoms are as follows:

Born of Hope (2009), The Goblin Emperor - Katherine Addison, Marvel Cinematic Universe, Middle Earth – J.R.R. Tolkien, Middle Earth (Movies)

If you're interested in claiming it, please send an e-mail to holly.poly.exchange@gmail.com with your AO3 name.
Claimed!
settiai: (Holly Poly -- settiai)
[personal profile] settiai
Hi, everyone! There's a little over a week until the deadline, so hopefully everything is going well with the fanwork(s) you're creating.

As a reminder, the deadline is 13 January 2019 at 11:59pm EST. Please see this link to find out when that will be in your timezone.

If you have any questions, please feel free to send an e-mail to holly.poly.exchange@gmail.com.
settiai: (Holly Poly -- settiai)
[personal profile] settiai
A new pinch hit has just been posted. Details can be found by following the link. Requested fandoms are as follows:

Anita Blake: Vampire Hunter - Laurell K. Hamilton, The Good Place (TV), Marvel 616, Check Please! (Webcomic), Marvel Cinematic Universe, Farscape, Grown-ish (TV), Leverage, Sense8 (TV), Star Trek: Classic Timeline

If you're interested in claiming it, please send an e-mail to holly.poly.exchange@gmail.com with your AO3 name.
The pinch hit has been claimed!

On a related note, the deadline is a little over two weeks away at this point. If you think that you may need to default, please try to do so as early as possible.
settiai: (Holly Poly -- settiai)
[personal profile] settiai
I'm not certain if it's a glitch on the AO3 or simply people clicking the wrong thing (although it's looking like a bug, based on conversations that I've had with some of the creators being affected by this). This is definitely a bug on the AO3. Please check what assignment(s) are checked as being fulfilled when posting fanworks - especially if you're assigned to create for the same person in multiple exchanges, as that seems to be the common denominator. There is an issue where works are being posted as fulfilling multiple assignments.

It may be a good idea to post as a draft and then click Edit to verify exactly which assignment(s) are checked before actually posting the finished work. And then to check again after posting and, if needed, removing any assignments that shouldn't have been added.

There have been three different fanworks posted within the last few days, by three different people, that have been tagged as being part of both Holly Poly and another ongoing exchange. Based on the relationships included in said fanworks, they were intended for the other exchange and not Holly Poly. I've notified all of the creators who I've seen this affecting, and I'll continue to do so in the future if more works are posted that fall under this situation.

ETA: If you're being affected by this issue, please see the comments on this post for for more information and suggestions on fixing the issue.

Pinch Hit

Nov. 27th, 2018 06:22 pm
settiai: (Holly Poly -- settiai)
[personal profile] settiai
What with the holiday weekend here in the States, I suspect that my last post might have slipped by unnoticed by at least some people.

As a reminder: a new pinch hit went out last Friday. The fandoms requested are Crossover (specifically X-Files and Killing Eve), Maleficent (2014), and Westworld (TV). If you're interested in claiming it, please send an e-mail to holly.poly.exchange@gmail.com with your AO3 name.


The pinch hit has been claimed!
settiai: (Holly Poly -- settiai)
[personal profile] settiai
Assignments have been out for almost a month now, so hopefully everyone is doing well with theirs. A few fanworks have been posted already, so we're off to a good start.

If you have any questions about your assignment that need to be passed on to person you're creating for, or if you think you're going to need to drop out, please let me know as soon as possible. The sooner the better is always the best option in those situations.

In related news, a new pinch hit just went out. Crossover, Maleficent (2014), and Westworld (TV) are the fandoms. If you're interested in claiming it, please send an e-mail to holly.poly.exchange@gmail.com with your AO3 name.


The pinch hit has been claimed!
settiai: (Holly Poly -- settiai)
[personal profile] settiai
Hello, everyone! You've had your assignments for almost a week now, and I hope everything is going well so far.

I've sent out a few e-mails to people over the past week, mostly passing along questions from the person assigned to create for you. Please make certain to keep an eye on the e-mail address attached to your AO3 account. I'm still waiting for a few replies.

If you have any issues with your assignment, or any questions for the person you're creating for, please feel free to send me an e-mail at holly.poly.exchange@gmail.com.

Pinch Hits

Oct. 31st, 2018 08:28 am
settiai: (Holly Poly -- settiai)
[personal profile] settiai
Out of the five initial pinch hits that were posted last night, four of them have already been claimed. There's only one assignment left that still needs a pinch hitter at this time, although I'm sure there will be more in the future.

Pinch Hit #4
Voltron: Legendary Defender
Hunk/Keith/Lance/Pidge | Katie Holt/Shiro, Allura/Hunk/Keith/Lance/Pidge | Katie Holt/Shiro
Fanfiction

A Redtail's Dream (Webcomic)
Samuli Tiira/Hannu Viitanen/Ville (aRTD), Astrid/Ville/Puppy-Fox (aRTD)
Fanfiction

crossover - Fandom
Keith/Shiro (VLD)/Akira Kogane/Takashi Shirogane (GoLion)
Fanfiction

Please click the link for more details about the request. If you're interested in claiming this pinch hit, send an e-mail to holly.poly.exchange@gmail.com with your AO3 name.

ETA: Now with working links this time! Sorry about that, if you saw the post before I fixed them.


All pinch hits are claimed at this time! Thank you, everyone.